Small and medium-sized businesses that wish to pursue IT projects often face the decision to either hire outside contractors or hire staff in the IT department, but this decision comes with several challenges. Firstly, hiring personnel means dealing with multiple departments and leaving people out of a project who are only interested in one aspect of the project (like payroll).
Secondly, hiring personnel means you have to train new staff on how to deal with projects. This training is usually done in the department itself, where most people do not understand how to run a project successfully. For small companies, this can lead to disastrous projects that end up costing more than expected and demoralizing staff.
Communication With Your IT Provider is Important
A good communication plan for an IT department can make the difference between a disastrous project and a profitable one. It is essential that all parties involved in the project have a clear understanding of what is required and what the objectives are.
A good communication plan will outline how the project should be structured, planned and managed. It will also outline the role of each individual in the project and how they should act when needed, for example, whether someone needs to be called in to make a change to a document or work, or whether there is a need to look at a particular piece of equipment that needs to be changed.
The IT department will always be part of the project team and should be involved in every step of the project, from the beginning to the completion. Each department should have a designated team leader, who will have responsibility for the whole project and oversee the activities of all members of the team.
There are many project management software options available for small and medium sized businesses that can help their IT department to become more effective. Several programs allow teams to build project management systems for projects.
When developing a project management system for an IT department, the project team will be able to coordinate their efforts across all departments, all the way from the planning stage to the end of the project. You can create a range of tools and modules that are useful for projects.
Projects can be broken down into individual projects, with an overview of how the project will progress, a detailed description of each project, which contains items such as critical dates, tasks to be completed, a project log and any unresolved issues. This includes problems that need to be resolved before the project is finished.
Using Project Management Software
Project management software will allow you to map all aspects of your project, whether it is a simple online newsletter or a complex web portal. Allocating time for each project is also possible through the use of this software.
A project management system will have to be designed to work effectively with your current IT infrastructure. It will also need to be compatible with your business objectives, such as having a system to manage customer information, and will need to be flexible enough to accommodate changes to your system as you go along.
To get the best value for money, start by choosing a project management system that offers excellent training and support as well as integrated technical support. It will be easier to integrate your IT department into your team and your project management system if you are given the opportunity to build it in the early stages of your project.